This notice is effective from 17th November 2023.
Actionary Limited is a company based in Tauranga, New Zealand. Actionary, together with its related companies, trade[s] as “My Virtual Mission” and “The Conqueror”.
Actionary's Head Office is 331 Maunganui Road, Mount Maunganui, New Zealand.
NZ Company Number: 5961993
Email: [email protected]
Any optional information is clearly highlighted, and you can utilise our services without providing this information.
This is the personal information that we collect per service:
When you create an account
We collect your contact details and other information about you, in order to create an account for you. We collect your date of birth to ensure that the content provided within the application is suitable and we may also send you discount vouchers on your birthday.
We store the selected language and determine your location and time zone using geolocation services (if access is provided) so that we can customize your use of our services
You can amend your location, time zone and are optionally able to add a personalised profile picture.
When you purchase or join a Conqueror challenge
If you purchase a Conqueror challenge we use Stripe Inc, a PCI compliant third party, to collect and process your payment information. Your card will be charged in accordance with Stripe's terms for the purchases you make on our site, including saving your card details for any post-purchase offers that you accept. Stripe will not charge your card without your permission.
We collect your IP address to calculate taxes where relevant. We may also collect contact and delivery information to enable us to send apparel and marketing. You may opt out of receiving marketing emails.
If you join a Conqueror challenge we will ask you to complete a short questionnaire so that we can customize your use of our services.
When you complete a Conqueror challenge
When you complete a Conqueror challenge we collect contact and delivery information to enable us to send your medal as a reward for completion, and marketing via SMS and/or email (if you opted in). Mobile Terms of Service available here
When you join an MVM mission
If you join an MVM mission, you may be asked to provide additional information that the Mission Admin has specifically requested. Actionary does not use this information for any purpose, including marketing.
If you join an MVM mission using Mission Page Checkout and credit card payments, we use Stripe, a PCI compliant third party, to collect and process your payment information.
When you administer an MVM mission
If you are an MVM admin we may collect your billing information for the purpose of generating a payable invoice through Xero (accounting software). Payment processing is held on Xero's website(s).
When you connect an app or device
As part of connecting to an app or device, to sync your distances/activities, you will be required to consent to the sharing of your devices information with us. We may use this information for debugging specific issues you have reported. The information provided will vary on the app or device used but can contain information such as the locations you have exercised, the route taken, and your heart rate/other health data.
We only use and store the following information and dispose of all other health/location data provided by the connected service.
When you post a distance
You are able to add comments or photos to accompany the details of the exercise completed. The visibility of these comments and images depend on your profile privacy settings.
When you contact us via social media, email us or use our live chat feature
We will collect and store your contact information, and also collect the contents of your communication, to enable us to provide you with support services.
When you sign up for our newsletter
When you sign up to receive our newsletter we will collect your name and email address. We will also collect details about how you interact with newsletters we send e.g., did you open the email.
We may collect statistical information, such as visit counts and traffic sources, so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site. All information is aggregated and therefore anonymous.
A cookie is a piece of code that creates a file on your computer to track the pages that you view on our website.
We collect personal information for some or all of the following reasons:
Actionary does not collect personal information for use by others.
We process your personal information because you've given us permission, and we need to process the information to provide the services you have requested and/or to fulfil our contract with you. We may also process your personal information to comply with the law e.g., our tax obligations.
You are able to select in your profile if you wish your profile page details to be made available to everyone or just people in your team of the challenge(s) you participate in. You can change this setting at any time.
Depending on the privacy settings you select, these items, excluding your email address, will also be shared with everyone or just people in your team of the challenge(s) you participate in. You can change this setting at any time.
We utilise a number of sub processors to enable the provision of services to you. Personal information may be provided to these sub processors as part of delivery of the services.A list of sub processors is available here.
We do not disclose your personal information to any third party other than those described previously or when legally mandated.
The above excludes text messaging originator opt-in data and consent; this information will not be shared with any third parties.
Actionary applies certain restrictions on the Conqueror accounts of those under the age of 16:
Information collected about children is not used for marketing purposes.
Your personal information is held in a controlled and secure environment. We use appropriate technical, organisational, and administrative security measures to protect any information we hold from loss, misuse, and unauthorised access, disclosure, alteration and destruction.
You must prevent unauthorised access to your account by selecting and protecting your password appropriately and limiting access to your computer or device and browser by signing off after you have finished accessing your account.
We do not use automated decision making or profiling.
We only keep your personal information for as long as it is required.
We will keep your personal information:
We may keep just enough of your personal information to ensure that we comply with your requests. We will not use your personal information for any purpose other than those described in this notice and will comply with your right to deletion.
Your information may be accessed by our global team as required to provide services to you. We hold your personal information in cloud storage, with servers in the United States and New Zealand.
|Your rights||How we protect your rights|
|The right to be informed||We have published this privacy notice to keep you informed as to what we do with your personal information. We strive to be transparent about how we use your personal information.|
|The right to access||You have the right to access your information. Please email us if you want to access the personal information we hold about you.|
|The right to correction||If the information we hold about you is inaccurate or not complete, you have the right to ask us to rectify it. You can correct your information either within your account, or by emailing us.|
|The right to deletion||This is sometimes called 'the right to be forgotten'. If you want us to delete all your personal information please email us.|
|The right to data portability||We will allow you to obtain and reuse your personal information for your own purposes across services in a safe and secure way. Please email us if you wish to port your information.|
|The right to object||t You have the right to object to how we process your personal information. If you wish to object please email us to delete your account.|
|The right to withdraw consent||If you have given us your consent to process your personal information but change your mind later, you have the right to withdraw your consent at any time. You can withdraw your consent within your account, by emailing us.|
|The right to complain to a Supervisory Authority||You have the right to complain if you feel that we have not responded to your requests to solve a problem.|
There are a few ways to lodge a complaint:
We may change this notice from time to time in the future. Any such changes will be posted here and, where appropriate, notified to you in writing. We advise you to check back frequently to see any updates or changes.